Employer statement 2026: fill in the free NHG model

Understand your result

How this tool works

An employer statement helps a mortgage adviser assess employment and income. The employer completes and certifies the details by signing. This generator uses the original Dutch and English NHG models 2024-1 2.0, valid from 1 March 2024 and still current when checked. The year 2026 on this page refers to the conditions checked, not a newly invented NHG form.

Work through employer and employee details, employment terms, income, loans or wage garnishment and signing. The checklist highlights outstanding checks. Download a PDF with open items to complete with your employer. This does not mean NHG or a lender has approved the document.

Which income should the employer enter?

Declared annual income = sum of the separately rounded income components

Enter gross annual base salary and holiday allowance separately. Contractual thirteenth-month and year-end payments must be unconditional. For irregular-hours pay, commission and overtime, follow NHG footnotes on structural income and the last twelve months. A freely spendable budget has specific conditions. The employer checks each component; the tool rounds each separately to whole euros as the model requires.

Fixed-term contracts and continuation

For a fixed term, enter the end date and intended continuation. Under the model conditions, the employer states whether permanent or renewed fixed-term employment is intended. This requires an additional name and signature. Without continuation, the tool flags the issue; the adviser assesses alternative income evidence. The separate continuation PDF contains only that declaration and does not replace the full NHG form.

Validity and supporting documents

NHG checks that the employer statement and payslip are at most three calendar months old on the binding offer date. Enter signing, payslip and offer dates. The checklist also checks future dates. Ask the adviser which actual payslip and annual income statement to provide. An on-screen signature is recorded as an image; the lender determines which electronic signing method it accepts. A company stamp is not a standard requirement.

Sample PDF: Employer statement generator — **View the worked example**
This document was generated using the tool’s fictional example details. Your download contains your own entries.
Download sample · PDF

Common questions

What is an employer statement?

An employer-completed and signed record of employment, income and relevant obligations. A mortgage adviser uses it as part of income assessment.

How long is an employer statement valid?

For NHG, the statement and payslip must be no more than three calendar months old on the binding offer date. Also check the lender’s conditions.

Who may sign the statement?

An authorised person acting for the employer who can certify the details. Enter the verification contact and phone number; employees do not certify their own employer information.

What if I have a fixed-term contract?

Enter the end date and employer’s intended continuation, with a separate signature. Without a continuation declaration, discuss alternative assessment with your adviser.

Can I transfer details from my payslip?

Yes, use the button below the payslip or salary converter. It fills annual base pay and holiday allowance. Review every entry afterwards; one-off bonuses or allowances are not automatically certified as structural income.

Which details do you need?

Record number (outside NHG form)
Employer name
Employer address
Employer postcode and city
Chamber of Commerce number
Employee name
Employee address
Employee postcode and city
Date of birth
Employment start date
Job title
Employment type
Fixed-term end date
Flexible employment description, including phase
There is a probation period
Probation has ended
Reorganization, measures or termination plans
Impact on employment or income
Director / shareholder
Share percentage
Continuation after fixed term
Minimum duration in months
Terms change on renewal
Explanation of changed terms
Intent signatory name
Additional continuation signature
Gross annual base salary
Annual holiday allowance
Contractual thirteenth month
Contractual year-end payment
Structural irregular-hours allowance, last 12 months
Structural overtime, last 12 months
Structural commission, last 12 months
Structural freely spendable cash budget
Other income description 9
Other annual income 9
Other income description 10
Other annual income 10
I checked contractual and structural income against the NHG footnotes
Private loan provided to employee
Loan start date
Loan principal
Loan term in months
Monthly loan payment
Wage garnishment or assignment
Garnishment end date (if known)
Monthly garnishment
Place signed
Date signed
Signatory name
Signature
Verification contact
Verification phone number
Add a separate optional company-stamp space
Binding mortgage offer / check date
Date of supporting payslip
I confirm completeness and absence of crossings-out

Limits of this tool

Original NHG model 2024-1 2.0, valid from 1 March 2024. Amounts are rounded to whole euros. Only the employer can certify the information.
A signature drawn on screen records your handwriting; the lender determines which electronic signature it accepts. A company stamp is not a standard requirement.

Year: 2026 · Version 2026.1

Sources for this tool

NHG — werkgeversverklaring model 2024-1 2.0 · calculation source checked 2026-09-07
NHG — Voorwaarden en normen 2026, C.7.5.1 · calculation source checked 2026-09-07

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Prepared by the Rekenbox product team at Winstwaker. The listed source references and calculation version make the method traceable. Report a content error Last updated: 2026-09-07. Rekenbox is a product by Winstwaker. The tool applies a calculation model to your inputs; a result or paid report is not a personal assessment by an adviser.

Employer statement generator