Rekenbox · 2026
Voorbeeldbedrijf De Werkplaats
Werkstraat 10
3511 AA Utrecht
Operations
September 2026
| Description | Qty | Total incl. |
|---|---|---|
| Treinkaartje klantbezoekTravel · 2026-09-07 | 1 | €24.20 |
| Zakelijke rit eigen autoTravel · 2026-09-07 | 80 km | €20.00 |
Including VAT €4.20
| Date | Description | Category | Quantity / km | Rate € | Excl. VAT € | VAT € | Total € |
|---|---|---|---|---|---|---|---|
| 2026-09-07 | Treinkaartje klantbezoek | Travel | 1 | 24.20 | 20.00 | 4.20 | 24.20 |
| 2026-09-07 | Zakelijke rit eigen auto | Travel | 80 | 0.25 | 20.00 | 0.00 | 20.00 |
2026 · nl-2026.1 · v2026.1
With Access: your branding, sequential numbering, document archive and direct email. The standard PDF above is free.
Explore Access →Rather outsource it?
You send your receipts and purchase invoices. Winstwaker processes them, matches them to your bank transactions and flags anything missing.
See processing by Winstwaker ↗Understand your result
An expense claim requests reimbursement of business costs paid by an employee. Enter name, department and claim period, then copy each expense from its receipt. Travel, meals, accommodation, office and other costs have separate totals so the employer can compare the figures and evidence with the expense policy.
Choose either a receipt amount or mileage reimbursement for each line. Enter receipt amounts including VAT; the breakdown uses the selected rate. Mileage is distance multiplied by the chosen rate without VAT. The form provides employee and manager signature spaces, but does not automatically approve costs or establish tax deductibility.
Mileage reimbursement = business kilometers × reimbursement per kilometer
The 2026 tax-free maximum was increased to €0.25 per business kilometer. The tool uses that as its default. Enter a different agreed rate if needed. Above €0.25, the claim retains the actual amount and shows the excess over the tax-free maximum. Payroll must determine how to process that excess. For entries outside 2026, check the rate applicable on that date.
Add up to ten PDF, JPG or PNG attachments totalling at most 10 MB. Visible pages are appended after the claim summary; check that each receipt is legible. PDF attachments must not be encrypted. The complete document supports up to one hundred pages. Payroll CSV contains employee, period, category, date, kilometers, rate and amounts. Bulk processing groups multiple claims by month while preserving individual employee records.
Entered details and signatures remain on this device while you create the document. Archiving with Access stores it encrypted in your account. Before emailing, review the archived version and the recipient’s address. Save, print or send the free PDF yourself.
This document was generated using the tool’s fictional example details. Your download contains your own entries.
Download sample · PDFEmployee, department, period and each expense’s date, business purpose, category and amount. Attach receipts and follow the employer’s approval procedure.
The maximum is €0.25 per business kilometer. Employers may agree a different amount; reimbursement above the maximum is not automatically tax-free.
Yes, use JPG, PNG or PDF. Add at most ten files totalling 10 MB. Check that date, supplier and amounts are readable.
No. The tool splits entered amounts but does not assess invoice requirements, business purpose or deduction restrictions. Ask your accounts team to check.
The free payroll CSV opens in Excel. Access adds Excel export and archiving. Credit-based bulk processing provides individual files and a PDF bundle for each selected month.
Year: 2026 · Version 2026.1
Prepared by the Rekenbox product team at Winstwaker. The listed source references and calculation version make the method traceable. Report a content error Last updated: 2026-09-07. Rekenbox is a product by Winstwaker. The tool applies a calculation model to your inputs; a result or paid report is not a personal assessment by an adviser.
